Statutory Declaration of Loss
A statutory declaration for reporting lost documents or property, used to replace identification, titles, or other important papers.
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A statutory declaration of loss is a sworn statement confirming that an important document or item of value has been lost, stolen, or destroyed. It is used to initiate replacement procedures with government agencies, financial institutions, insurance companies, and other organizations that require formal confirmation before reissuing documents or releasing funds.
Typical uses
This declaration is commonly used to replace a lost passport (in conjunction with a police report), to report a lost share certificate or bond, to claim insurance for a lost or stolen item, or to replace a lost land title, vehicle ownership certificate, or professional designation certificate.
What it should include
The declaration should clearly identify the lost item (including any serial or reference numbers), describe the circumstances of the loss, confirm that reasonable efforts have been made to locate it, and state that the declarant has not transferred, sold, or encumbered the item. It must be witnessed by a Commissioner for Oaths or Notary Public.